SMHA Governance Project

Posted by Saanich Minor Hockey Association on Oct 05 2016 at 06:51AM PDT

To: All Saanich Minor Hockey Association Members:

The SMHA Board (Board) initiated a Governance Project (Project) in April of this year in light of the new Societies Act (Act) coming into force in November 2016. Every registered society, such as the Saanich Minor Hockey Association (Association), will be required to have new bylaws that comply with the Act by November 2018.

While the deadline for compliance is some time away, the Board struck a three-person Governance Committee (Committee) to review the SMHA’s current governance framework; and, based on its findings develop a plan to begin modernizing the administrative and operational practices of the Association.

To that end, the Committee is well along in revising and/or drafting the following: a Societies Act-compliant Constitution and Bylaws; Policies; Procedures; Standing Committees Terms of Reference; Codes of Conduct/Contracts; Service Agreements; Job Descriptions; and, a number of additional resources (e.g. Team Manager’s Manual) for members, team officials and Board members.

SMHA Governance Project

The revised Player Code of Conduct Contract, Parent/Guardian Code of Conduct Contract, Player Code of Conduct, Parent/Guardian Code of Conduct and Zero Tolerance Policy were the first of these new materials to be approved by the Board; they are now in effect and available on the SMHA website.

In the coming weeks, several more documents will be approved by the Board and will also come into effect; however, it will likely be some time before all of the documents are completed and in place. The Committee will strive to keep members as well informed as possible along the way.

Your ongoing patience is very much appreciated as the Board moves forward on this significant and important undertaking.


Michael Marson, Chair

On behalf of the SMHA Governance Committee